Position Description: CDMC Administrative Assistant
Fowler Construction is seeking a detail-oriented Administrative Assistant to support CDMC/Winter Maintenance operations through accurate reporting, contract administration, payroll coordination, and financial tracking. This role plays a key part in ensuring contract compliance, information flow between field and office teams, and timely submission of documentation required by the Ministry and internal stakeholders.
Location:
Walden, ON
Pay Range:
$26.44 - $27.50
Please Note:
Applications received without an attached resumé will be automatically rejected.
FOWLER CONSTRUCTION VALUES
People – We invest in our employees’ well-being, growth, and success.
Performance – We uphold excellence, professionalism, and hard work.
Community – We support local initiatives and foster strong connections.Environment – We prioritize sustainability and responsible practices.
Key Responsibilities
Provide administrative support to CDMC Management, ensuring contract documentation, records, and reporting requirements are completed accurately and on time.
Coordinate and track incident reports, patrol diaries, and contract-required submissions, ensuring compliance with specifications and deadlines.
Support contract administration through data entry, quantity tracking, and information management using applicable software systems.
Assist with payroll administration, including data entry, verification, and facilitation of corrections.
Prepare invoices, track time and materials, process holdbacks, and support AP/AR entries related to CDMC operations.
Monitor aging reports and follow up on outstanding items to support financial accuracy and cash flow.
Support fleet and equipment administration by ensuring coding, documentation, and reporting requirements are met.
Maintain professional communication with Ministry representatives, field staff, and the public, responding to inquiries and complaints in a timely and courteous manner.
Facilitate correspondence and information flow between office staff, field teams, and contract administrators.
Organize, distribute, and file documentation in accordance with company and contract standards.
Perform additional administrative duties as assigned to support operational efficiency.
Qualifications
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
Accounting or financial administration experience considered an asset.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to prioritize, multitask, and manage deadlines.
Self-motivated, detail-oriented, and able to work independently in a fast-paced environment.
Adaptable to new technology and evolving processes.
Valid driver’s license required.
What We Offer
Competitive compensation
Comprehensive medical and dental benefits (100% employer-paid premiums)
RRSP match pension plan
Employee Assistance Program (EAP)
Career growth and professional development opportunities
Work Conditions
Based in Walden with occasional travel to other sites as required.
Occasional travel to sites may be required.
Regular interaction with employees, management, Ministry representatives, and the public.
Extended periods of sitting and computer-based work.
Weekend or statutory holiday work may be required to support payroll or contract deadlines
Join Our Team
Fowler is people powered - we don't use AI in our Recruitment process. This posting is for seasonal vacancies that require filling on a staggered start of October 2nd, and October 15th, 2026. Apply today!
Equal Opportunity Employer
At Fowler Construction, we truly value the diversity of our team and the communities we serve. As an equal opportunity employer, we're dedicated to fostering an inclusive work environment for everyone, including those who need accommodations. Questions regarding collection of information or requests for accommodations during the hiring process should be directed to Human Resources at careers@fowler.ca.